Sample document · Annotated

What you're actually signing.

Before you ever have to ask what an engagement with Ayin looks like, here's one — illustrative, annotated line by line, so the document teaches you what a good Scope of Work looks like in general, not just ours.

Read this before the document

This is a composite, illustrative example — not a real client engagement, not a current quote, and not a binding offer. Every real Scope of Work is written to the specific facts of that engagement; figures, dates, and the client name below are placeholders. Click "Why this exists" under any section to see the reasoning behind it. Governing terms are Ayin's actual Terms of Service.

Ayin Scope of Work
Reference: AYIN-SOW-ILLUSTRATIVE-01
Date: [Illustrative]
Engagement type: Clear
Service Provider AyinInternational Advisory & Compliance · ayin.group
Client [Client Company — illustrative]Cosmetics brand, EU market entry
01 Engagement Summary
This is the one paragraph that should let you re-explain the entire engagement to someone else in a single breath. If it doesn't, the scope isn't tight enough yet — and an untight scope is where disputes start.

Ayin will assist the Client in establishing legal standing to place its cosmetic product line on the European Union market — specifically, appointing an EU-established Responsible Person and securing CPNP notification ahead of launch.

02 Services
Notice this lists actions, not promises. "Coordination of the safety assessment" is something Ayin does; "EU regulatory approval" is not on this list, because no honest party can promise that outcome.
  • Standing assessment against Regulation (EC) No 1223/2009 for the Client's current product line.
  • Responsible Person appointment — facilitation and documentation of an EU-established Responsible Person.
  • Product Information File assembly, including coordination of the third-party safety assessment.
  • CPNP notification filing ahead of the Client's target launch date.
  • Label compliance review against EU labelling requirements for the target launch market.
03 Deliverables
Everything here is something you can hold, file, or point to. A Scope of Work without a deliverables list describes a relationship, not an engagement.
  • Signed Responsible Person appointment letter.
  • Complete Product Information File (PIF), including signed safety assessment.
  • CPNP notification confirmation and reference number.
  • Label compliance memo, with any required amendments flagged for the Client's design team.
04 Regimes & Authorities in Scope
Named specifically — not "EU compliance" in general. If a Scope of Work can't name the regime, it hasn't actually been scoped yet; it's still a sales conversation wearing a document's clothes.

Regulation (EC) No 1223/2009 (EU Cosmetics Regulation), as administered by the national competent authority of the Client's chosen lead launch market. This Scope of Work covers the EU market only — the UK GB market requires a separate Responsible Person and a separate Scope of Work; see Exclusions below.

05 Timeline & Milestones
Tied to milestones, not just a single end date — so both sides know what "on track" looks like at week three, not only at week six.
  • Weeks 1–2 — Documentation review and gap assessment.
  • Weeks 3–4 — Responsible Person appointment and safety-assessment coordination.
  • Week 5 — CPNP notification filed.
  • Week 6 — Label compliance memo delivered; engagement complete.

Illustrative only. Actual timeline depends on the completeness of the Client's existing documentation at the start of the engagement.

06 Fees
Fixed and staged, agreed before any work begins. Fees paid for work already performed are non-refundable under Ayin's Terms — which is exactly why the figure and the stages get agreed up front, not implied.
$3,800 fixed — illustrative

Payable in two stages: 50% on signature of this Scope of Work, 50% on CPNP filing (Milestone, Week 5). Third-party costs — laboratory safety assessment, translation, courier — are passed through at cost and invoiced separately.

07 Assumptions & Exclusions
This is the section most templates skip — and the one that prevents the most disputes later. What's not included matters as much as what is.
  • Assumes the Client provides complete and accurate product formulation data and any existing third-party test results.
  • Excludes representation in the event of a regulatory investigation or enforcement action — a separate Scope of Work, should it arise.
  • Excludes UK GB market standing. The EU and UK require separate Responsible Persons and separate notifications.
  • Translation of labels into additional EU languages beyond the lead launch market is billed separately, at cost.
08 Governing Terms
A Scope of Work never stands alone — it works together with the Terms of Service to form the complete agreement. See Terms Clause 19 ("Entire agreement").

This Scope of Work is governed by, and incorporates, Ayin's Terms of Service — Clause 4 (Engagement and scope), Clause 6 (Fees and payment), and Clause 7 (Intellectual property and ownership) apply specifically. Together, the Terms and this Scope of Work form the entire agreement for this engagement.

Agreed — Ayin[Signature] · [Date]
Agreed — Client[Signature] · [Date]
→ Read the full Terms of Service → Read the Codex entry this example is based on

Your own Scope of Work will look nothing like this in its specifics — and exactly like this in its shape.

Start with the Map →